Job Code: SM

Administrative Assistant - SACC

Category: Administrative
Location: South Mountain YMCA


The South Mountain YMCA is seeking an Administrative Assistant who under the direction of the SACC Senior Program Director, assists the SACC Senior Program Director and SACC team by providing high-level administrative support for the day-to-day operations. Use of discretion and independent judgment in handling confidential and sensitive information in connection with the SACC Program Director responsibilities and plays a vital role representing the program, while communicating with schools, parents and staff when Director and SACC team are in the field.


  1. Coordinates program staff schedules and placement of substitutes for all sites.
  2. Coordinates, tracks, and maintains supplies for program. Processes invoices and bills in a timely fashion.
  3. Fields and directs all incoming calls and greets guest entering the office.
  4. Assist with and coordinates arrangements for trainings, meetings, and SACC activities, including scheduling prescreening of job applicants.
  5. Coordinates and serves as liaison for sites with NJ Licensing for SACC program and ACA accreditation for camp program.
  6. Ensures all licensing information is up-to-date including CARI documentation for all program staff across sites.
  7. Maintains computer databases for various reports such as licensing tracking, and mailings.
  8. Assists with opening sites for program and closing sites (i.e. inventory, site boxes, etc.).
  9. Researching grant opportunities.
  10. Orders staff business cards, stationery orders and all office supplies for business/administrative offices.
  11. Performs such other job-related duties as may be periodically assigned.
  12. Process program registrations.


We offer a competitive compensation and benefits package. Additional compensation includes 12% retirement upon eligibility, 403b plan, generous PTO plan, professional development opportunities and complimentary use of YMCA facilities.

We are proud to be an EEO/AA/employer M/F/D/V. Employment is subject to extensive background check. 



  1. High School Diploma required, college credits/degree preferred.
  2. Three or more years of related experience working within SACC program, preferably in a nonprofit setting.
  3. Strong organizational skills, detail oriented, and planning skills.
  4. Strong interpersonal skills and ability to communicate with all levels including staff, parents and school staff.
  5. Proficient in all standard business software.
  6. Knowledgeable about office processes and procedures.
  7. Knowledge of NJ Licensing and ACA Accreditation process preferred.
  8. Ability to work with integrity, discretion and a professional approach.

Please apply by clicking here :